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Registered users have the option of starting Workfolders within the entities Antique Monuments and Post-Antique Documents. Data therein such as results of searches can be saved. The folders can be set up in a hierarchical structure, so that they each contain subordinate folders.
However, one can only save the data stemming from one entity in the workfolders, i.e. only from monuments or from documents. There are no comprehensive workfolders.



With the folder symbol Mappe at the top left next to the name search box of Monument Search (or respectively Document Search) one opens the area containing the workfolders.


On the left side a new navigation area (Workfolders) appears, the Monument Search with the result list remains on the right-hand side. In the Workfolders one can search for individual folders by their names.
Using the button New a new workfolder can be created.
Underneath the hierarchical structure of a folder is shown: On the upermost level there is a differentiation between folders available for the actual user only (Personal Folders), for all users (Public) and only for the group of the actual user (Reader).


Using either Plus or Minus respectively, each subordinate workfolder can be blended in or out.
The individual workfolders – depending on the rights – can be accessed by clicking directly on the title. On the right next to the title of the workfolder the number of database records is given. By clicking on the number the database records appear on the right in the list of results.

To obtain information on a folder click on the respective folder name in the map structure. Information such as the name of the map or the number of database records are displayed in the upper area.


Clear Folder = empty the workfolder.
Show = display the database records in the list of results.
Pfeile = thumb through the stock of data saved in the folder.
Choose records: All = adopt all database records in the workfolder.
Choose records: Selected = adopt only the selected database records in the workfolder.
Pfeil_Haken = alter the selection mode (Choose records: All vs. Choose records: Selected)


N.B.: By clicking on a database entry contained in a workfolder or in the result list on the right-hand side, a new frame is opened with the Monument or Document Viewer. To return to the workfolder area one must click on the arrow button at the top left.


Creating a workfolder


To create a new workfolder use the button New. In this editing mode the title can be typed in the name box. Underneath, the location of the folder is set (Folder is in):
User = the folder is filed in the personal area (Personal Folders) and is not visible for other users.
Public = the folder is filed in the public area and visible for other users authorized to read.
User group (Reader) = the folder is filed in the area of the respective user group and is visible for other users of the same group with the authority to read.
Already compiled workfolders also appear as locations; folders can be compiled there as subordinate folders.


In the Rightmanager the rights for reading, writing and deleting can be allocated to individual users and user groups.
By clicking on Plus_12 one adds a new row in which the rights can be set. Using the pull down menu "who?" one defines who holds the rights.
N.B.: Thereby – especially before saving for the first time – first the group of users must be defined and, second, the individual users (see settings in the next screenshot)! With the buttons Pfeil_oben_12 Pfeil_unten_12 the sequence of the rows can be altered.
Kreuz_12 = delete the row.


The corresponding rights are defined using the check boxes “R”, “W” and “D” on the right next to the pull down menu.
“R” (read) = reading permitted.
“W” (write) = writing permitted, i.e. it is permitted to make alterations within the presentation.
“D” (delete) = deletion permitted.
“L” (link) = displays the folder name as a link. This option should always be deactivated as the name is automatically displayed as a link for the actual editors.
The respective rights are determined by setting tick marks in the check box.


By verifying with Save the name and the defined rights are saved.
The editor is closed and the folders appear in the normal display mode. Then in the list of results on the right-hand side small check boxes with arrows Mappen_Pfeil_12 appear. By clicking on them the database record can be copied directly into the folder or, respectively, all the database records in the result list can be taken up in the folder by clicking on Choose records: All.


By clicking on Pfeil_Haken one alters the selection mode: Then, next to the database records, check boxes appear to click on in order to select individual database records, which can be adopted in the folder by clicking on Choose records: selected.
The adopted database records are listed in the folder and can be deleted again by clicking on Kreuz_14.
The adopted records are saved automatically.
N.B.: On deleting a database record from the folder, the deletion is automatically saved and cannot be reversed!


Editor_E_14 = respectively opens or closes the Editor: name, location and rights of a folder can be altered here at any time.

Exit_Pfeil_14 = one exits the respective workfolder; subsequently by
Kreuz_14 at the top left the workfolder area can be closed.

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tel.: ++ 49-30-20 93 66 250
fax: ++ 49-30-20 93 66 251

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Humboldt-Universität zu Berlin
Institut für Kunst- und Bildgeschichte / Census
Unter den Linden 6
D - 10099 Berlin

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